# Gate pass

It moves important IT equipment or valuable assets across different organizational locations. A gate pass becomes the essential tool for streamlined and secure movement. It is an authorization document granting permission for specific assets to leave and enter designated areas. This ensures transparent and accountable transfer, whether the asset is shipped between offices or fixed assets are handed over within a department.

Gate passes usually have a barcode or a QR code for convenience and security. This allows quick and easy checkpoint scanning, further enhancing control and record-keeping.

It typically includes information like:

* Date and time of issuance: To track authorized movement within a specific timeframe.
* Description of goods: Details about the items being moved, like quantity, type, and serial numbers.
* Recipient and origin: Identifying who receives the goods and where the asset came from.
* Admin’s signature: Authorizing the movement by designated personnel.

## Instructions to add a Gate Pass <a href="#toc174553176" id="toc174553176"></a>

Follow the below steps to construct the gate pass of the respective asset for the IMACD process:

* Clicking on the IMACD process ID.
* Navigate to the ‘Add Template’ section on the right panel of the page in the Gate Pass section.
* Enter the below details:

**Gate Pass| Fields**&#x20;

| **Label**        | **Description/ Example**                                    |
| ---------------- | ----------------------------------------------------------- |
| Template Name    | Enter a custom name for this gate pass template.            |
| Transporter Name | Enter the transporter name for the assigned shipment.       |
| Transporter      | Add the transporter details.                                |
| Bundle ID        | Add the unique identifier assigned to the respective asset. |
| Shipment ID      | Add the Shipment ID associated with the assigned process.   |
| Due On           | Set the date this gate pass will no longer be valid.        |
| Issue Date       | Add the date when the gate pass will be issued.             |
| Phone Number     | Enter the phone numbers of the respective assignee.         |

* Select the type of scanning required, either barcode or QR code.
* Once all the details are entered correctly, click on the Save option.

{% hint style="info" %}
**Note:** Click the Add Custom Field to personalize your pass with additional information beyond the standard categories. This can help ensure smoother gate procedures and improve record-keeping.
{% endhint %}


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