Item Code

The Item Code section is used to configure and manage inventory item records used across procurement, inventory, asset, and service management operations.

Item Codes are associated with:

• Item Groups

• Unit of Measurement

• Vendors

• Inventory transactions

• Purchase Orders

• Asset Management workflows

These configurations help standardize inventory item identification, classification, and operational tracking across enterprise inventory management processes.

Examples:

• Electrical Components

• Service Materials

• Maintenance Tools

What you see on the screen

The Item Code page displays all configured inventory item records along with options to search, filter, create, edit, and delete item configurations.

Users can:

• Search configured item records

• Apply advanced filter conditions

• Create new item codes

• Edit existing item records

• Delete item records

• Perform bulk selection operations

Item Code | Basic Details

Label	Action	Description / Example
Search	Enter keywords in the search field	Search configured item records using Item Name, Item Code, Item Group Name, Unit of Measure, or Vendor details. Example: Electrical Cable
Filter	Select the filter icon	Apply advanced filter conditions to narrow item code records. Fields: Item Name, Item Group Name, Item Code, and Unit of Measure.
Add Item Code	Select the button	Opens the Add Item Code configuration window.
Action Icons
Edit	Select the edit icon	Used to modify an existing item code configuration.
Delete	Select the delete icon	Used to delete the selected item code configuration.
Bulk Edit
Selection Checkbox	Select one or more records	Used to perform bulk selection operations on inventory item records.

Add Item Code

The Add Item Code window is used to configure inventory item details, including item name, item code, associated item group, unit of measurement, vendor details, service classification, taxation status, and item descriptions.

Add Item Code | Field Details

Label	Action	Description / Example
Item Name *	Enter the item name	Specifies the display name of the inventory item used across inventory, procurement, and asset-related operations. Example: Electrical Cable
Item Code *	Enter the item code	Defines the unique identifier/code used to track and manage the inventory item within the system. Example: ITEM001
Item Group	Select an item group from the dropdown	Associates the item with a configured Item Group to classify and organize inventory by operational category. Example: Electrical Consumables
Unit of Measure	Select a unit from the dropdown	Defines the standard unit of measure for inventory quantity calculations and transactions. Example: Kilogram, Meter
Vendor	Select a vendor from the dropdown	Associates the inventory item with the configured vendor or supplier responsible for supplying it.
Is Service	Enable or disable the toggle button	Indicates whether the configured item is associated with service-related operations rather than physical inventory tracking.
Is Taxable	Enable or disable the toggle button	Indicates whether tax calculations apply to the configured inventory item during procurement or billing operations.
Description	Enter additional details	Provides supporting information, operational usage details, or additional context related to the inventory item configuration. Example: Used for electrical maintenance operations.
Upload Image Attachment	Upload an image file	Used to upload item-related image attachments for easier identification and reference. Supported formats include JPEG and PNG with a maximum size of 2 MB.

Once added, click Submit to save the configured Item Code.