Add Cost Center
Create Cost Center
To create a cost center, click the + Create Cost Center option located in the top-right panel. This opens a pop-up wizard with sections for Basic Information and Financial Details.
Refer to the table below for a structured approach to entering the required information.
Basic Information | Add Cost Center
Cost Center ID
Auto-generated
Displays a unique system-generated identifier for the cost center. This field is read-only and cannot be modified (e.g., CC0013).
Cost Center Code *
Enter code
Enter a unique alphanumeric code to identify the cost center. Duplicate values are not allowed, and character limits apply. Example: IT-INFRA-01.
Cost Center Name *
Enter name
Provide a descriptive name for the cost center to easily identify its purpose or function. Example: IT Infrastructure.
Cost Center Type *
Select type
Select the cost center type from the dropdown. This defines the cost center classification
Status
View status
Displays the current lifecycle status of the cost center. By default, it is set to Draft and updates based on workflow actions.
Parent Cost Center
Select parent
Select an existing cost center to establish a parent-child hierarchy. This helps in organizing cost centers within a structured hierarchy.
Cost Center Manager *
Select manager
Select the user responsible for managing the cost center operations. The list is populated from system users. Example: Aaron Campbell.
Owner / Budget Authority *
Select owner
Select the user responsible for reviewing and approving the budget associated with the cost center Example: Abby Allen.
Business Unit *
Select business unit
Select the business unit under which the cost center falls. The dropdown is populated from configured business units Example: Cloud Services.
Department *
Select department
Select the department associated with the cost center. The options are dynamically populated based on system configuration. Example: General Management
Note: Fields marked with an asterisk (*) are mandatory.
After entering the required details, click Next to proceed.
Financial Detail(s) | Add Cost Center
Currency *
Select currency
Select the currency applicable to the cost center budget Example: USD, INR, etc.
Effective From *
Select date
Select the start date from which the budget allocation is applicable.
End Date *
Select date
Select the end date for the budget period. The end date must be greater than the start date.
Total Budget Allocation
Auto-calculated
Displays the total budget, calculated as the sum of CapEx and OpEx. This field is read-only and cannot be edited manually.
CapEx Budget Limit (optional)
Enter amount
Enter the capital expenditure budget allocated to the cost center Example: 500000.
OpEx Budget Limit (optional)
Enter amount
Enter the operational expenditure budget allocated to the cost centerExample: 300000.
Contingency Reserve %
Enter percentage
Specify the percentage of additional budget reserved for contingencies Example: 10%.
Approved Budget Amount (optional)
Enter value
Enter the approved budget amount. This is typically auto-filled after the approval workflow is completed.
Budget Approval Date (optional)
Select date
Select the date on which the budget was approved. Editable by Manager or Owner.
Note: Fields marked with an asterisk (*) are mandatory.
After entering the required details, click Next to proceed.
Review | Add Cost Center
The Review tab provides a consolidated view of all the details entered in the Basic Information and Financial Detail(s) sections. It allows users to verify the entered information before creating the cost center.
This section displays:
Cost Center Name, Code, and Type
Parent Cost Center(if configured
Business Unit and Department
Currency details
CapEx and OpEx Budget Limits
Cost Center Manager and Owner / Budget Authority
Current Status of the Cost Center
Users can review all the details and, if required, navigate back to previous steps to make changes.
Once verified, click Save to create the cost center.
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