> For the complete documentation index, see [llms.txt](https://docs.infraon.io/infraon-help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.infraon.io/infraon-help/infinity-admin-guide/getting-started/users-first-login/my-profile.md).

# My Profile

When you click the **Profile icon** (top-right corner of the platform), a dropdown menu appears. This menu provides quick access to personal settings, status control, log history, shortcuts, and session actions.

![](/files/355a828c3237a2c8cf5b9944d7a2969f9233576a)

**Profile Menu | Basic Details**

<table><thead><tr><th width="213">Label</th><th width="301.4000244140625">Description</th><th>Example / Notes</th></tr></thead><tbody><tr><td><strong>User Info (Name &#x26; Email)</strong></td><td>Displays the logged-in user’s basic profile details.</td><td>Shikar – shikar.srivastav@infraon.io</td></tr><tr><td><strong>Clock In / Clock Out</strong></td><td>Used to log working hours for attendance tracking. Switching to Clock Out ends the current active session.</td><td>Shows the timestamp of the last action.</td></tr><tr><td><strong>View Logs</strong></td><td>Opens attendance/activity logs to review login history and time entries.</td><td>View daily login/logout logs.</td></tr><tr><td><strong>Status</strong></td><td>Shows the current availability status. Users can switch between statuses such as Active, Away, and Busy, depending on configuration.</td><td><strong>Current Status:</strong> Active</td></tr><tr><td><strong>Account Settings</strong></td><td>Navigates to the Account Settings page, where users can update profile details, security settings, preferences, and attendance config.</td><td>Click here to know more.</td></tr><tr><td><strong>Keyboard Shortcuts</strong></td><td>Opens a pop-up showing available keyboard shortcuts for quick navigation.</td><td>User: g+u, Requester: g+r, etc.</td></tr><tr><td><strong>Logout</strong></td><td>Logs the user out of the platform.</td><td>Redirects to the login page.</td></tr><tr><td><strong>Privacy Policy / Terms of Service</strong></td><td>Links to compliance and platform usage policies.</td><td>External redirect.</td></tr></tbody></table>

## **Account Settings**

This page lets users manage their personal profile settings, including basic details, password, preferences, signature, attendance options, approvals, and security settings like 2FA. All changes apply only to the logged-in user.

### **General**

Users can update basic profile details, including full name, gender, contact number, time zone, and email address. This section also supports changing the profile picture and enabling Two-Factor Authentication (2FA) for secure login.

![](/files/1d50cd96ba7113686357010a5daa3c4aff26bb15)

**General |** Account Settings

<table><thead><tr><th width="162.60003662109375">Label</th><th width="159.20001220703125">Action</th><th>Description / Example</th></tr></thead><tbody><tr><td><strong>Profile Picture</strong></td><td>Upload / Change</td><td>Upload or modify your avatar displayed across the platform.</td></tr><tr><td><strong>Full Name</strong></td><td>View / Edit</td><td>Update the display name associated with your account.<br><br><strong>Example:</strong> Shikar.</td></tr><tr><td><strong>Email</strong></td><td>View Only</td><td>Shows the registered email address used for login and notifications.</td></tr><tr><td><strong>Gender</strong></td><td>Select Option</td><td>Choose the gender preference from Male, Female, or Other.</td></tr><tr><td><strong>Phone Number</strong></td><td>Add / Edit</td><td>Enter your primary mobile number with the country code.<strong>Example:</strong> +974 4412 3456.</td></tr><tr><td><strong>Timezone</strong></td><td>Select Dropdown</td><td>Set your local timezone for accurate timestamps.<strong>Example:</strong> (GMT+05:30) Asia/Kolkata [IST].</td></tr><tr><td><strong>Landline</strong></td><td>Add / Edit</td><td>Enter the official landline contact number (optional).</td></tr><tr><td><strong>Contact Extension</strong></td><td>Add / Edit</td><td>Add an internal extension number if applicable (optional).</td></tr><tr><td><strong>Two-Factor Authentication (2FA)</strong></td><td>Enable / Disable</td><td>Enable enhanced security using TOTP via an authenticator app.</td></tr><tr><td><strong>Submit</strong></td><td>Save Changes</td><td>Applies and saves profile updates.</td></tr></tbody></table>

### **Change Password**

Users can update their login password by entering their current password and setting a new one. This is used to maintain account security and should be updated periodically or when credentials are compromised.

![](/files/f7a50bf55e19ce8c5f79f76bbdf0c00cdfc1f226)

Change Password **| Account Settings**

<table><thead><tr><th width="171.4000244140625">Label</th><th width="215.199951171875">Action</th><th>Description / Example</th></tr></thead><tbody><tr><td><strong>Current Password*</strong></td><td>Enter existing password</td><td>Required to verify identity before applying changes</td></tr><tr><td><strong>New Password*</strong></td><td>Enter new password</td><td>Define a new secure password for login</td></tr><tr><td><strong>Submit</strong></td><td>Save changes</td><td>Applies the password update after validation</td></tr></tbody></table>

### **User Preferences**

Adjust personal viewing and language settings. Users can define how many records appear per page and select their preferred interface language. These preferences apply only to the logged-in user and do not affect global system settings.

![](/files/9b831e43aeed84eac362743501805be881240c07)

### **Signature**

Use this section to create and manage email signatures that automatically append to communications sent from the platform. Multiple signatures can be added and stored for different use cases (e.g., support, escalation, internal).

**Add Signature |** Account Settings

<table><thead><tr><th width="173.79998779296875">Label</th><th width="192.5999755859375">Action</th><th>Description / Example</th></tr></thead><tbody><tr><td><strong>New Signature</strong></td><td>Click</td><td>Opens a pop-up window to create a new signature.</td></tr><tr><td><strong>Title</strong></td><td>Enter text</td><td>Name of the signature template.<strong>Example:</strong> "Support Team Signature"</td></tr><tr><td><strong>Editor (Text area)</strong></td><td>Type / Format</td><td>Add and format signature content. Supports text styling, hyperlinks, and images.<strong>Example:</strong> Name, role, contact details, company logo.</td></tr><tr><td><strong>Formatting Toolbar</strong></td><td>Bold / Italic / Underline / Alignment / Insert Image</td><td>Apply styling and insert media for professional formatting.</td></tr><tr><td><strong>Save / Close</strong></td><td>Save or Exit</td><td>Save changes or close the editor without saving.</td></tr></tbody></table>

### **Information**

This section stores the user's professional details and organizational mapping. It helps in defining the user’s role, department, experience, skills, business entity, and notification contact details within the platform.

**Field Details**| Account Details

<table><thead><tr><th width="173">Label</th><th width="218.199951171875">Action</th><th>Description / Example</th></tr></thead><tbody><tr><td><strong>Designation</strong></td><td>Enter text</td><td>Stores the job title used internally.<br><br><strong>Example:</strong> Frontdesk Engineer</td></tr><tr><td><strong>Organization Role</strong></td><td>Enter text</td><td>Defines the functional role assigned within the system hierarchy.<br><br><strong>Example:</strong> Service Engineer</td></tr><tr><td><strong>Department</strong></td><td>Select from the dropdown</td><td>Associates the user with a specific department. Used for routing &#x26; reporting.<br><br><strong>Example:</strong> Support / Operations / Engineering</td></tr><tr><td><strong>Experience Months</strong></td><td>Enter value (number)</td><td>Total months of professional experience. Helpful for skill-mapping.<br><br><strong>Example:</strong> 24</td></tr><tr><td><strong>Experience Years</strong></td><td>Enter value (number)</td><td>Total years of professional experience.<br><br><strong>Example:</strong> 3</td></tr><tr><td><strong>Skills</strong></td><td>Select from the dropdown</td><td>Define skillsets for resource assignment &#x26; workload mapping.<br><br><strong>Example:</strong> Networking / Troubleshooting / Linux</td></tr><tr><td><strong>Notify Email</strong></td><td>Enter email</td><td>Email address used for task/ticket notifications.<br><br><strong>Example:</strong> john.doe@infraon.com</td></tr><tr><td><strong>Notify Phone No(s)</strong></td><td>Enter phone</td><td>Phone number used for SMS/voice alerts.<br><br><strong>Example:</strong> +91 987XXXX210</td></tr><tr><td><strong>Business Entity</strong></td><td>Enter or select</td><td>Indicates the business unit to which the user belongs.<br><br><strong>Example:</strong> Global Support</td></tr><tr><td><strong>Business Segment</strong></td><td>Enter text</td><td>Categorizes the user under a business division.<br><br><strong>Example:</strong> IT Operations</td></tr><tr><td><strong>Partner Name</strong></td><td>Enter text</td><td>Used when the user belongs to a partner organization.<br><br><strong>Example:</strong> TechSolutions Pvt Ltd</td></tr><tr><td><strong>Subsidiary</strong></td><td>Enter or select</td><td>Maps the user to a subsidiary entity in multi-org setups.<br><br><strong>Example:</strong> Infraon India Pvt Ltd</td></tr></tbody></table>

* After entering details, click **Submit** to save changes.
* Updated details will reflect across dashboards, workflows, and reporting modules.

### **Attendance**

This section displays your attendance logs for selected date ranges. Users can view clock-in/clock-out times, total working hours, remarks, and reasons for leave. You can filter records, review daily entries, and verify time logs based on system-recorded data.

![](/files/928fa336f7a9bb1ecb9a85fb5751310efaa6ad7b)

<table><thead><tr><th width="203.4000244140625">Label</th><th width="99.800048828125">Action</th><th>Description / Example</th></tr></thead><tbody><tr><td><strong>Date</strong></td><td>View</td><td>Shows the specific date of attendance entry.<br><br><strong>Example:</strong> 19 Wed, Nov 2025</td></tr><tr><td><strong>In</strong></td><td>View</td><td>System-recorded clock-in time.<br><strong>Example:</strong> 03:52 PM</td></tr><tr><td><strong>Out</strong></td><td>View</td><td>System-recorded clock-out time.<strong>Example:</strong> 06:41 PM</td></tr><tr><td><strong>Effective Hours</strong></td><td>View</td><td>Actual productive time calculated from first clock-in to last clock-out after break deductions.<br><br><strong>Example:</strong> 1 hr, 39 min</td></tr><tr><td><strong>Total Hours</strong></td><td>View</td><td>Gross working hours, including all logged sessions.<br><br><strong>Example:</strong> 2 hr, 48 min</td></tr><tr><td><strong>Remarks</strong></td><td>View</td><td>Work status based on attendance.<br><br><strong>Example:</strong> Worked / Absent</td></tr><tr><td><strong>Latitude / Longitude</strong></td><td>View</td><td>Shows captured geo-coordinates (if location tracking is enabled).</td></tr><tr><td><strong>Login Type</strong></td><td>View</td><td>Indicates login source. Example: Remote / Base / Mobile</td></tr><tr><td><strong>Distance from Base</strong></td><td>View</td><td>Distance from the assigned base location at login time.</td></tr><tr><td><strong>Approval Status</strong></td><td>View</td><td>Shows if attendance adjustments are pending approval.<br><br><strong>Example:</strong> Approved / Pending</td></tr><tr><td><strong>Reason</strong></td><td>View</td><td>Shows remarks for absence or manual edits. <strong>Example:</strong> No Reason Provided</td></tr><tr><td><strong>Filter (Last 30 Days)</strong></td><td>Select Filter</td><td>Filters attendance records based on date range.<br><strong>Example:</strong> Today / This Month / Custom Range</td></tr></tbody></table>

### **Pending Approvals**

The Pending Approvals section displays requests that require the user’s action—typically approval or rejection of workflow items such as attendance logs, requests, or task submissions.

This page only shows items assigned to the logged-in user as an approver. If no items require action, the page remains empty.

### **Sub-ordinates Attendance**

This page displays the attendance records of users who report to you. It includes login/logout times, total and effective working hours, remarks (Worked/Absent), and location-based fields such as latitude, longitude, and distance from the base. You can search by username, apply date-range filters, and review daily logs to monitor team activity and ensure compliance.


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