Consumable Asset (Beta)

Consumable assets are resources gradually used or consumed over time, such as printer ink, paper, cleaning supplies, or markers. While essential to daily operations, these items require careful management to ensure continuous availability and cost control.

Infraon Infinity’s Consumable Assets module offers a robust solution for tracking and managing these resources. This module allows users to monitor asset availability and associated costs, ensuring comprehensive oversight of all consumable assets.

What do you see on the screen

The Consumable Asset management interface shares a consistent layout with other asset management sections, including IT Assets, Fixed Assets, Software Inventory, and Software Licenses. Asset categories are displayed in the screen's left navigation panel.

To help you get started:

• Browse categories by using the intuitive left sidebar

• Click any category to view its associated assets

• Use filters and sorting options to find specific items quickly

Like the IT Assets and Fixed Assets modules, consumable assets can be organized into categories for easier management and tracking. This allows organizations to classify and manage resources based on type, usage, or department needs.

Note: Refer to the 'Asset Categories' section for more information.

The following table provides detailed information about consumable asset management:

Consumable Assets | Basic Details |

Label	Action	Description/ Example
Search	Allows searching for specific consumable assets	Search by asset ID, asset name, owner, etc., to quickly find the required consumable asset
Filter	Apply filters based on specific fields and conditions	Fields: Asset Name, ID, Owner, Location, Requester, and Type. Conditions: "in," "not in, "equal to, "and "not equal to" from the drop-down options.
Add Item	Click to add a new consumable asset to the inventory	Choose between adding an asset manually or importing a CSV file for bulk upload.
Asset Name	Click on the asset name to view more details in a pop-up window	Displays the asset name (e.g., Markers, Printer Ink). Clicking will open a pop-up showing Summary, Inventory Details, and Recent Activities.
Asset ID	View-only field: no actions can be taken	Displays the unique asset ID associated with the consumable asset (e.g., INFRAON0448).
Vendor	View-only field: no actions can be taken	Shows the vendor name associated with the consumable asset (e.g., Microsoft, Camlin).
Type	View-only field: no actions can be taken	Indicates the asset type, such as whether the asset is degradable or non-degradable (e.g., Degradable, Non-Degradable).
Total Quantity	Modify the asset’s quantity	It displays the total stock available. Click on the plus or minus to adjust the quantity and add the respective details: Location, Quantity, Price, Total Price, Expiry By, and Vendor in the pop-up window.

Add Consumable Asset

There are two ways to add consumable assets:

1. Single Asset - You can add a single asset from the drop-down menu in the top right corner

2. Import from CSV - If you have the asset CSV file, you can import it from the drop-down menu in the top right corner.

Instructions to 'Add Single Asset'

• In the Asset module, go to the Consumable Asset submodule page.

• Click Add Item and choose Single Asset.

There are two tabs on the 'Add Asset' page. Refer to the table for information.

Define Asset | Add Asset info

Label	Action	Description/ Example
Product Image	Add an image or icon representing the asset	Use the drag-and-drop feature or upload files in PNG, JPG, or JPEG formats (Max size: 20 MB)
Asset Name	Enter a specific name for the asset	Assigning a unique name makes it easier to locate and identify the asset
Category	Select the appropriate category from the dropdown	Placing an asset in a specific category streamlines navigation and organization
Owner/Technician	Choose from the dropdown list	Designate an owner or technician responsible for the asset
End User/Requester	Choose from the dropdown list	Identify the end user or requester who will be utilizing the asset
Owner Tags	Select tags from the dropdown	Assign tags to the owner for simplified identification and filtering
Asset Tags	Select tags from the dropdown	Tag the asset for enhanced searchability and filtering
Location	Choose the asset’s storage location from the dropdown	Specify where the asset will be stored to assist in inventory tracking and management

Note: Fields marked with asterisk (*) are mandatory.

Once all the parameters are added, click 'Next' to add consumable details.

Consumable Details | Common Properties

Label	Action	Description/ Example
Quantity	Enter a whole number or decimal value	Specify the available quantity of the asset in the inventory
Re-Order Quantity	Enter a whole number or decimal value	Define the minimum quantity level that will trigger a reorder to maintain stock availability
Buying Price	Enter a whole number or decimal value	Specify the purchase price per unit of the asset
Selling Price	Enter a whole number or decimal value	Set the selling price of the asset if it’s available for resale
Low Stock Threshold	Enter a whole number or decimal value	The minimum quantity level set for inventory items triggers a reorder alert to prevent stockouts.
Threshold User Type	Select from the dropdown	Select whether the threshold is based on a Department or User level
Threshold To	Choose from the dropdown	Based on the selected user type, choose the specific user or department responsible for managing the threshold
Type	Select from the dropdown	Specify whether the asset is Degradable or Non-Degradable
Expiry Date	Click to open a calendar to select a date	Enter the expiration date of the consumable asset
Model	Input the model number	Provide the model number associated with the asset for better tracking and identification
Description	Input descriptive details	Include relevant details about the asset to enhance clarity and understanding
Currency	Select from the dropdown	Choose the currency in which the asset was purchased to maintain accurate cost records

Note: Clicking “Show Mandatory Icon” will display only the mandatory fields within the tab.

Once all the parameters are added, click 'Submit.' The Asset is added under the selected category within Infraon Infinity.

Instructions to 'Import from CSV’

Upload a CSV file containing the asset details to add multiple assets simultaneously. This process works similarly to importing a CSV file to add multiple IT or Fixed Assets. Click here to learn more.

Asset Details

The Asset Details page provides a comprehensive overview of each asset, displaying essential information on the top panel, such as:

• Product Image

• Asset Name

• Asset ID

• Asset Type

• Model

• Vendor

On the left panel of the page:

Cost Properties

Users can track the financial aspects of consumable assets, with each asset listing key cost-related information, such as:

• Total Inventory Cost

• Average Buying Price

• Selling Price

This feature allows organizations to effectively monitor costs and profitability, providing better control over financial resources.

Managed By

Under the " Managed By " section, administrators can assign specific users to oversee individual assets, ensuring clear accountability and efficient management.

Tags

This section displays a list of tags associated with each asset, enabling easier navigation and quick filtering for faster access to relevant asset information.

Action Icons

Refer to the following table for detailed information:

Action Icons | Basic Details

Label	Action	Description/ Example
Add Stock	Click to modify inventory details	Use this option to add more items to the inventory. In the pop-up window, provide details such as Location, Quantity, Price, Expiry Date, and Vendor, then click Add to confirm.
Distribute	Click to allocate inventory assets	Distribute the asset to specific users or departments. In the pop-up window, enter details such as Location, Quantity, and Distribution Type (User/Department), then click Distribute to finalize.
Edit	Click to open a pop-up window for updates	It allows users to modify asset details, including the Name, Image, Owner, Requester, and other relevant fields.
Delete	Click to remove the asset from the inventory	Permanently deletes the consumable asset from the inventory. Confirm the action by selecting Yes, Delete It.

The Asset Details page is organized into three distinct sections located on the left panel of the page.

Summary

The module offers comprehensive tracking of inventory status across various periods—weekly, monthly, and yearly.

Users can monitor asset availability by location, gaining insights into the number of assets in Instock, newly Added items, and those that have been consumed. This functionality ensures optimal inventory management and aids in predicting future asset needs.

Inventory History

The Inventory History section provides a comprehensive overview of stock movements, allowing users to view inventory levels by location, quantity, available quantity, action type, vendor, status, added date, and expiration date. This makes it easy to track changes in stock over time, helping teams plan for restocking or asset replenishment based on consumption trends.

Recent Activities

The Recent Activities section captures the complete history of each asset, including:

• When the asset ID was created, modified, or updated.

• Any changes in asset status, location, or ownership.

• This audit trail ensures that users have full visibility into each asset's lifecycle, making it easier to trace any changes for reporting or troubleshooting purposes.

Action Icons

Label	Action/ Description
Search	Search for the required asset’s history by adding its name or ID or filtering by the user who made changes to it.
Date Range	Apply a filter to view the asset history within a specified time frame. From the drop-down menu, select options such as Current Hour, Last 30 minutes, Last Hour, etc.
Export	Click to download the asset history details in CSV format. This format enables easier analysis of asset history for tracking and financial purposes.
Timeline View	View the asset history in a timeline format. This provides a visual representation of changes made over time, allowing users to assess the sequence of events and modifications quickly.
Grid View	Switch to a grid view for a more structured and tabular representation of the asset history. This view is ideal for comparing and analyzing multiple data points at once.